Human resource management
One of the biggest challenges we hear our human resources contacts talk about is inductions. It seems that no matter who we speak to, nobody likes doing them.
Introducing a new team member should be exciting, but it’s hard to get excited about something that involves THAT much paper!
Reams and reams
HR induction prep is a must.
Often the printer needs to be booked out and warmed up before it can print the reams of induction documents required for every new employee.
Whether they’re signing up for a job for life or are covering a couple weeks of paternity leave, the amount of reading a new starter has to get through can be the same.
Of course, it’s rare that all of this paperwork is kept in the same place. What a new starter needs to see is typically based on what they’re being hired to do, making the whole process feel like the adult, less fattening, less fun version of pick and mix.
Policies about policies
Code of Conduct, Staff Handbooks, Accident Policies, Driving for Work Policies, IT Policies, DSE Policies… And that’s all in the first hour.
Then we move onto the health and safety side of things, where things get really messy, with risk assessments, method statements and COSHH information for every task the staff member may carry out.
All of these documents need printing in duplicate to allow for a signed, filed copy and a copy for your new starter to take away. There’s no time for reading the documents during the actual induction, so you send your new starter off hoping that they realise the importance of the content and set aside a little time for at least a cursory glance.
Once that’s all done, the staff member is sent out into the world of work, where they’re offered a combination of on-the-job training, HR training courses and perhaps additional external courses.
Each course or learning exercise, whether formal or not, needs ticking off your list and signing to prove competency.
This is by far the greatest challenge in the process to date. Once the department gets their claws into the new starter they won’t want to spare them for external courses, or the employee may feel that they don’t have time to commit to training.
After a long email exchange, the training is booked and refreshers have been diarised for the next 20 years, only for the staff member to call in sick on the day.
How far we’ve come
Let’s take a minute to review this process.
We have paid for a ream of paperwork to be printed, half of which is stored in an overflowing filing cabinet, never to be seen again.
The other half has about a 50% chance of being read by your new starter, with the task so overwhelming no one ever really knows where to begin.
We also paid for the new starter to have all the relevant training courses, and are now spending time tracking all of the above and diarising reminders for refreshers and review dates.
It’s been a long week! And then the CEO pops in to let you know he’s taking on two temp workers next week who you’ll need to induct.
Please let us help…
There’s a better way.
Creating a new user in CRAMS takes just 16 clicks and less than 60 seconds, less if they have a singular occupation. Once created they will be assigned to every occupation-specific document, policy and training course they need, in less than it takes to boil a kettle.
Don’t believe us? Watch for yourself!
Access to everything, with integrated human resource management software
From £2 per user, per month, users can log on, read all CRAMS, policies and news, and complete any of the inclusive e-learning courses which are assigned to them.
Users have instant access to a full library of COSHH Safety Data Sheets (SDS) – one for every product used by the company. These are checked each month for updates and your staff are notified when a document is changed.
Your staff are also able to report accidents, incidents or hazards from anywhere, at any time, on any internet-enabled device.
Only pay for what you need
Temp workers can use CRAMS exactly as mentioned above and when their contract is up, you can disable their account.
When a user is disabled you do not pay for their subscription, but their information is held in the database, free of charge.
If the temp worker returns, their account can be reactivated and you are billed monthly from the reactivation date. All their previous acknowledgments, course completions and competencies are restored on the system, so they only need to review things that have changed.
CRAMS has you covered for HR software
CRAMS acts as human resource management software, looking after your team all the way through their employment journey, from their first day to their last. Keeping them in the know about any changes you make to processes and policies, notifying them when it’s time to review a new or modified document, as well as reminding them of expiring competency training.
CRAMS really can be whatever you need it to be…
Our team love to demonstrate the power of our sophisticated software. If you’d like to learn more about how CRAMS could help your organisation, book a demo today!